This privacy notice describes what personal data we collect, how we use it, when we share it with others, and how we keep it secure.

This notice also explains your rights in relation to your personal data, and what to do if you have any concerns about how we process your personal data.

We are committed to protecting your privacy and ensuring that any personal data you provide to us is safe, and complies with data protection legislation.

Who we are

COPE and STM are the data controllers in respect of your personal data. This means we decide what data to collect and how it should be used. Further details on the purposes we collect your personal data for is included in this privacy notice, as well as how we safeguard your privacy.

What is personal data

Personal data is any information about you by which you can be identified or be identifiable. It includes information such as your name, email address, and location.

The type of personal information we collect

We currently collect and process the following information abut you when you contact us:

  • your contact details, including your name and email
  • information about you, such as your role, organisation, or country

How we collect personal data and why we collect it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • because you have indicated an interest in, or are actively supporting the work of United2Act
  • because you have requested to be added as a signatory to the Consensus Statement, either as in individual or on behalf of your organisation

We use the information that you have given us in order to support the mission and ongoing activities of United2Act.

We will only process your personal data for the purposes for which we collect it, and will only use it for another purpose if this could be reasonably assumed to be compatible with the original purpose, or where you give your consent.

When you access resources on our website we automatically collect information about how you use our website, including the pages you visit, as well as technical data, such as which browser you use. We use cookies to collect this data. You can read more about cookies in our cookie policy.

Cookie policy

What are cookies?

This Cookie Policy explains what cookies are and how we use them, the types of cookies we use. That is, the information we collect using cookies, how that information is used, and how to manage the cookie settings.

Cookies are small text files that are used to store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help us ensure the website functions properly. They also help us understand how the website performs,  and what needs improvement to provide a better user experience.

How do we use cookies?

Our website uses first-party and third-party cookies for several purposes.

First-party cookies are mostly necessary for the website to function properly. Except for users who adminster the United2Act website, they do not collect any personal data.

Third-party cookies used on our website are mainly for understanding how the website performs, and how you interact with our website. You can see what they are used for, and choose whether you consent to these cookies.

Managing cookies

You can change your cookie preferences any time by clicking the button on the bottom left of your screen.

You can change the settings of your browser to block, or delete existing cookies. wikiHow has an article on how to disable cookies on different web browsers.

How we use your information (our ‘lawful bases’ for processing)

The ‘lawful basis for processing’ is the legal grounds that permit us to collect your personal data. It is determined based on the specific purpose we collect that data for.

When you contact us to ask to be added as a signatory to the Consensus Statement, or to indicate an interest in supporting the work of United2Act the lawful basis for processing will be legitimate interests.

How we keep your data secure

Your personal data will be held and processed securely on our systems. Access to your data is limited to individuals who need it. This may include members of COPE, STM, the United2Act Steering Group, and members of United2Act Working Groups.

Any third party services that we may use to provide processing will be supported by a relevant contract that ensures the security, lawful processing and confidentiality of any personal data shared with them.

How long we store your personal information for

We will retain your personal data only for as long as necessary for a lawful purpose. The period of retention will vary depending on the nature of our engagement with you.

Your data protection rights

Under data protection law, you have a number of rights including:

Right of access – You have the right to ask us for copies of your personal information.

Right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

The rights you have depend on the lawful basis for processing.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Your Data Matters is a useful resource from the ICO (Information Commissioner’s Office), which provides more information about your rights.

Contact us

If you would like to contact us about the use of your personal data, to exercise your rights as described above, or if you have any concerns or questions about our use of your personal data, please email

Your right to complain

If we are unable to resolve your complaint, or you believe that we have breached your data protection rights, you have the right to complain to theInformation Commissioner’s Office about how we have used your data.

Changes to this notice

We will update this privacy notice periodically to reflect any changes in our processing of personal data, as well as changes to legislation. When we do this we will change the ‘Last updated’ date on the page, and any changes will apply immediately.

If we make any material changes, we will take reasonable steps to let you know.

We recommend that you review this notice regularly.

Last updated: 18 January 2024

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